Health Privacy Policy
This notice describes how medical information about you may be used and disclosed by Ojas Holistic Living, owned and operated by Dietician Pooja Sethi and how you can get access to this information. Please review it carefully.
A. Our Policy Regarding Your Health Information
We are committed to preserving the privacy and confidentiality of your health information. This Privacy Notice describes how Ojas Holistic Living, owned and operated by Dietician Pooja Sethi (the “Practice”) may use and disclose your protected health information according to applicable laws and regulations. It also describes your rights concerning your protected health information. Your “protected health information” includes most information about your physical and mental health, such as symptoms, treatment, test results, and demographic data, which contains details that can be used to identify you. We are required by law to maintain the privacy of your “protected health information” and to provide you with this notice of our legal duties and privacy practices. We reserve the right to change this notice and make the revised notice effective for all protected health information that we maintain at that time and any information we may receive. We will post a copy of the current notice in our facility and make any revised notice available at the facility for you to request a copy. We must abide by the terms of this notice while it remains in effect, including any future revisions that we may make to the notice as required or authorized by law.
B. USES AND DISCLOSURES WITH AND WITHOUT YOUR AUTHORIZATION
We must obtain your written permission or “authorization” to use or disclose your protected health information except in the limited situations listed below, which do not require your written authorization:
1. Treatment: We will use and disclose your protected health information to provide, coordinate and manage your health care and related services. We may disclose your protected health information to healthcare providers, including providers not affiliated with the Practice, so that they may provide you with treatment. For example, we may disclose your protected health information to a pharmacy to fill a prescription, to a laboratory to order a test, or to a specialist for a consultation.
2. Law Enforcement Purposes: We may disclose your protected health information to law enforcement officials under certain circumstances when we are required or permitted by law to disclose such information. We may also disclose your protected health information pursuant to an order, warrant, subpoena or summons issued by a judicial officer. Under certain circumstances, we may disclose your protected health information pursuant to administrative requests related to law enforcement purposes. We may disclose limited protected health information to law enforcement officials upon their request to assist them in identifying or locating a suspect, fugitive, material witness or missing person. Additionally, under certain circumstances, we may disclose your protected health information to law enforcement officials if you are suspected to be the victim of a crime or to report evidence of criminal conduct that occurred on our premises.
3. Public Health Activities: The Practice may disclose your protected health information to certain public health authorities and others according to specific rules that apply to public health activities. For example, the Practice may disclose your protected health information to public health authorities or other government authorities authorized by law to receive such information for purposes of preventing or controlling disease, injury, disability, or child abuse or neglect or for the conduct of public health surveillance, investigations and interventions.
4. Health Oversight Activities: The Practice may disclose your protected health information to a health oversight agency for oversight activities authorized by law, including audits; civil, administrative, or criminal investigations, proceedings and actions; inspections; licensure or disciplinary actions; and other activities necessary for appropriate oversight of the health care system and oversight of certain programs and entities as authorized by law.
5. Judicial and Administrative Proceedings: We may disclose your protected health information in the course of any judicial or administrative proceeding in response to an order of a court or administrative tribunal as expressly authorized by such order. In certain circumstances, we may disclose your protected health information in response to a subpoena, discovery request or other lawful process to the extent authorized by State law if we receive satisfactory assurances from the party requesting your information that you have been notified of the request or that they have made reasonable efforts to obtain a qualified protective order. A qualified protective order is an order of a court or tribunal that prohibits the use or disclosure of your protected health information for any purpose other than the proceeding for which it was requested and which requires that your protected health information be returned to the Practice at the end of the proceeding.
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6. Suspected Abuse, Neglect or Domestic Violence: The Practice will disclose medical information that reveals that you may be a victim of abuse, neglect or domestic violence to a government authority if the Practice is required by law to make such disclosure. For example, State law requires healthcare professionals to report cases of suspected child abuse or maltreatment. Suppose the Practice is authorized, but not required, by law to disclose evidence of suspected abuse, neglect or domestic violence. In that case, it will do so if it believes that the disclosure is necessary to prevent serious harm, or if you are incapacitated and government officials need such information for an immediate law enforcement activity.
7. To Avert a Serious Threat to Health or Safety: The Practice may, consistent with applicable law and standards of ethical conduct, use or disclose protected health information if we believe, in good faith, that such use or disclosure is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public and the disclosure is made to an individual who is reasonably able to prevent or lessen the threat.
8. Appointment Reminders: The Practice may occasionally use or disclose your protected health information to contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that we believe may be of interest to you. The Practice may remind you of appointments by emailing or sending an SMS or using a text-based messaging service. The Practice will not disclose any information with these appointment reminders except your name, your email address, your phone number and the time, date and location of your appointment.
9. Family and Friends: Under certain circumstances, the Practice may disclose to your family member, other relative, a close personal friend, or any other person identified by you, your protected health information directly relevant to such person’s involvement with your care or the payment for your care. The Practice may also use or disclose your protected health information to the previously named individuals as well as to a public or private entity authorized by law or by its charter to assist in disaster relief efforts to notify or assist in the notification (including identifying or locating) of a family member, a personal representative, or another person responsible for your care, of your location, general condition or death. However, the following conditions will apply: a. If you are present at or available before the use or disclosure of your protected health information, the Practice may use or disclose your protected health information if you agree, or if the Practice can reasonably infer from the circumstances, based on the exercise of its professional judgment, that you do not object to the use or disclosure. b. If you are not present or are unable to agree or object to the use or disclosure because of incapacity or an emergency, the Practice will, in the exercise of professional judgment, determine whether the use or disclosure is in your best interests and, if so, disclose only the protected health information that is directly relevant to the person’s involvement with your care.
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C. YOUR RIGHTS
You have the following rights regarding your protected health information:
1. Right to Revoke an Authorization: You may revoke an Authorization in writing, at any time. To request a revocation, you must submit a request to the Practice’s Email ID: ojasholisticliving@gmail.com
2. Right to Request Restrictions on Uses and/or Disclosures: You may request restrictions on the use and/or disclosure of your protected health information, or certain parts of your protected health information, for treatment, payment or health care operations. You may also request that we not disclose your protected health information to family members or friends who may be involved in your care or for notification purposes as described in section (9) of part B of this Privacy Notice, titled “Friends and Family.” To request restrictions, you must submit a request to the Practice’s Email ID: ojasholisticliving@gmail.com. In your request, you must identify the specific restriction requested and identify who you want the restrictions to apply to. The Practice is not obligated to agree to any of your requested restrictions. If we deny your request for a restriction, we will notify you. If the Practice agrees to your requested restriction, we may not use or disclose your protected health information in violation of that restriction unless it is needed to provide you with emergency treatment. Under certain circumstances, we may terminate our agreement to a restriction.
3. Right to Request Confidential Communications: You may request to receive confidential communications of protected health information by alternative means or at alternative locations. You must make your request to the Practice’s Email ID: ojasholisticliving@gmail.com The Practice will accommodate all reasonable requests. We may condition this accommodation on your providing us with information as to how payment will be handled or by specifying an alternative address or other method of contact. We will not require you to explain your request.​